Privacy Policy

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Privacy Policy

This Privacy Policy explains how Advance A/S ("We", "Us") processes your personal information.

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1. DATA CONTROLLER

The entity responsible for the processing of your personal information is:

Advance A/S

VAT: 25763858

Landemærket 29

1119 København K

Email: gdpr@advance.dk

Telefon: +45 33 93 99 20

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2. DESCRIPTION OF THE PROCESSING

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Customers

Purpose #1

Contacts:

We process your personal data in relation to delivering our services to our customers. In relation to this we process information about you, if you are employed by one of our customers or have another relation to these. We collect these personal data when you act on behalf of your employer/our customer for this, e.g. entering into contracts, delivering of services and general contact.

Additionally, we process your personal data for customer management, e.g. invoicing and customer communication.

Pitch and presentations

Your personal data is also processed for the purpose of contacting you regarding new business. We process your personal data in relation to our pitches, proposals and presentations.

Categories of personal data

We process the following categories of personal data:

Ordinary personal data

Contact information, including name, address, email address, telephone number

Gender

Birth date

Title, and CV, including photographs

Source of personal data

We collect your personal data from the following source(s):

Directly from you

An employer;

Online sources, e.g. social media that are publicly available;

Legal basis for the processing

We process your personal data on the following legal bases:

We process your contact information for invoicing purposes on the basis of article 6.1.c, as it is necessary in order for Us to comply with a legal obligation. The legal obligation follows form the Danish Bookkeeping Act.

In order for us to pursue our legitimate interest, we process ordinary personal data, as mentioned in the second column, on the basis of article 6.1.f. Our legitimate interest are

administrating our relation to you

communicating with you and delivering our service to you as well as

drafting proposals regarding new business for you.

Recipients

We share your personal information with:

Suppliers and vendors that We work with to assist our company (meaning service providers, technical support, supply services, and financial institutions)

Data retention

We will retain personal data processed for this purpose for as long as it is necessary for this purpose.

This will be up to 5 years from the end of the year where the contract with the customer is terminated or since the last communication with the company.

Information may be retained for a longer period, if there are specific reasons for this, especially if it is necessary to comply with a legal obligation or for the establishment, exercise or defence of legal claims.

Purpose #2

Customer surveys

We may process personal data about you when you agree to participate in customer surveys about the performance of Advance.

Categories of personal data

We process the following categories of personal data:

Ordinary personal data

Name, address, email address, telephone number, title

Source of personal data

We collect your personal data from the following source(s):

Directly from you

An employer;

Legal basis for the processing

We process your personal data on the following legal bases:

• Article 6.1.f in order for Us to pursue our legitimate purpose of evaluating of our working relationship.

Recipients

We share your personal information with:

Suppliers and vendors that We work with to assist our company (meaning service providers, technical support, supply services, and financial institutions)

Data retention

We will retain personal data processed for this purpose for as long as it is necessary for this purpose.

This will be up to 5 years from the end of the year where the contract with the customer is terminated or since the last communication with the company.

Information may be retained for a longer period, if there are specific reasons for this.

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Projects

Purpose #3

Movie productions

Contracts

We process personal data when entering into contracts with actors and the crew for the production. We may also process personal data on landlords of locations for productions.

Recordings

We process personal data when we create videos, e.g., commercials or testimonial videos (interviews) for our customers. We edit the recordings into complete movies or printable material and store the raw material and complete movies.

Categories of personal data

We process the following categories of personal data:

Ordinary personal data

Contact information, including name, address, email address, and telephone number,

Birth date

Gender

Nationality

Photographs and videos

Previous job history,

Resume/CV, account- and registration number

National identification and social security number.

Sensitive personal data

Data concerning health

Source of the personal data

We collect your personal data from the following source(s):

Directly from you

Casting agencies

Legal basis for the processing

We process your personal data on the following legal bases:

In order for us to administer our contract with you regardless of whether it is with you as an actor, a crew member or landlord of locations, we process your contact information on the bases of article 6.1.b.

We also process your contact information and account- and registration number on the basis of article 6.1.c for the purpose of invoicing as well as paying for your services. The processing is therefore necessary for Us to comply with a legal obligation. The legal obligation follows form the Danish Bookkeeping Act.

In order for Us to pursue our legitimate interests, we process information about your date of birth, age, gender, nationality, job history, resume and photographs or video of you on the basis of article 6.1.f.
- In relation to recruiting for a movie, our legitimate interests consist of finding the right person to the job.
- In relation to recordings, our legitimate interests consist of the establishment, exercise or defence of legal claims, i.e. the license obtained from model contracts.

Sensitive personal data

We can process sensitive personal data about you in relation to a movie or a commercial, if you for example participate in a movie, where you talk about a course of an illness that you have gone through. This could be in relation to a commercial for one of our clients. Our processing of personal data is based on article 9.2.f in relation to the utilization of a right to use the recordings, where you for example talk about a course of an illness that you have experienced, i.e. the license obtained from model contracts.

National identification and social security number

In relation to shoots abroad, there might be a need for Us to coordinate and order tickets for flights, where copies of passports are needed. In that regard we can process information about your national identification and social security number for the purpose of planning and administering the travel. Our processing of your national identification and social security number is based on consent, cf. Section 11(2)(2) of the Danish Data Protection Act.

Recipients

We share your personal information with:

Suppliers and vendors that We work with to assist our company (meaning service providers, technical support, supply services, and financial institutions)

Data retention

We will retain personal data processed for this purpose for as long as it is necessary for this purpose.

Contracts and recordings are stored for 30 years or as long as the movie exists.

Purpose #4

Recruitment for focus groups/interviews

We process personal data when we arrange focus groups/interviews for our clients. The personal data is collected in order to manage contact with participants in focus groups/interviews.

Material from focus groups/interviews

Personal data collected from focus groups/interviews in order to be used for marketing material and to optimise campaigns, products etc. Information is collected e.g., through photograph and video. Video sequences are edited into complete videos or other types of presentation material. We retain both the raw material and final productions.

Categories of personal data

We process the following categories of personal data:

Ordinary personal data

Contact information, including name, address, email address, and telephone number,

Gender

Date of birth

Material status

Previous job history,

Resume/CV,

Personal interests and/or product- and service preferences

Sensitive personal data

Data concerning health

Ethnicity

Source of the personal data

We collect your personal data from the following source(s):

Directly from you

Research companies

Legal basis for the processing

We process your personal data on the following legal bases:

In order for us to administer our contract with you regardless of whether it is with you as participant in a focus group or an interview, we process your contact information on the basis of article 6.1.b.

We also process your contact information and account- and registration number on the basis of article 6.1.c for the purpose of invoicing as well as paying for your services. The processing is therefore necessary for Us to comply with a legal obligation. The legal obligation follows form the Danish Bookkeeping Act.

In order for Us to pursue our legitimate interests, we process information about your date of birth, age, gender, nationality, job history, resume and photographs or video of you on the basis of article 6.1.f.
- In relation to recruiting for a movie, our legitimate interests consist of finding the right person to the job.
- In relation to recordings, our legitimate interests consist of the establishment, exercise or defence of legal claims, i.e. the license obtained from model contracts.

Sensitive personal data

We can process sensitive personal data about you in relation to a movie or a commercial, if you for example participate in a focus group or an interview, where you talk about a course of an illness that you have gone through. Our processing of personal data is based on article 9.2.f in relation to the utilization of a right to use the recordings, where you for example talk about a course of an illness that you have experienced, i.e. the license obtained from model contracts.

Recipients

We share your personal information with:

Suppliers and vendors that We work with to assist our company (meaning service providers, technical support, supply services, and financial institutions)

Data retention

We will retain personal data processed for this purpose for as long as it is necessary for this purpose.

Contracts and recordings are stored for 30 years or as long as the marketing material and/or the campaign, product, etc. exists.

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Marketing

Purpose #5

Marketing and optimisation of user experience on website:

Your personal data is processed for marketing-related purposes, including to send you relevant information in the form of newsletters.

Your personal data is collected by your use of our website. We use these details to compile statistics for the use of our website and to optimize the user experience on our website and for the services we offer. Find more information in our cookie-policy here.

Categories of personal data

We process the following categories of personal data:

Ordinary personal data

Email address

IP-address

Browsing habits

Source of the personal data

We collect your personal data from the following source:

Directly from your

Through cookies

Legal basis for the processing

We process your personal data on the following legal bases:

Article 6.1.f for Us to pursue our legitimate interest in delivering marketing material to you and optimising our website

Recipients

We share your personal information with:

Suppliers and vendors that We work with to assist our company (meaning service providers, technical support, supply services, and financial institutions)

Data retention

We will retain personal data processed for marketing-related purposes for as long as you are active and up to one year from our last communication with you.

Personal data about your use of our website is retained for 90 days. After this period the data is anonymised.

Purpose #6

Social media

Your personal data is collected through your visits at our social media pages, including communication with us in relation to this.

We especially use Facebook for social media marketing, and therefore we and Facebook jointly control the processing of personal data about you, when you visit our Facebook page.

You can read more about the agreement regarding joint controlling here. Your personal data is also processed as described in Facebook Privacy Policy here.

Furthermore, we use LinkedIn Lead Forms to share our content. The information we collect, when you sign up to receive our content via these forms, is used to register you as a receiver of our newsletter. When you sign up via these forms or when you visit our LinkedIn Page, we and LinkedIn will jointly control the processing of personal data about you. You can read more about the agreement regarding joint controlling here.

Categories of personal data

We process the following categories of personal data (Facebook):

Ordinary personal data

Name and username

Gender, age, birth date

Personal information and other information that can be deduced from your Facebook profile.

Geographical limitation

Possibly address, email address, and telephone number

Any communication you may have with us through our Facebook profile, e.g. questions through to a direct messages from you to us on Facebook.

We process the following categories of personal data (LinkedIn):

Name and surname

Email address

Job title

Name of current company

Source of the personal data

We collect your personal data from the following source(s):

Directly from you

Online sources, e.g. social media

Legal basis for the processing

We process your personal data on the following legal bases:

Article 6.1.f for Us to pursue our legitimate interest in communicating with you and delivering marketing material

Recipients

We share your personal information with:

Suppliers and vendors that We work with to assist our company (meaning service providers, technical support, supply services, and financial institutions);

Data retention

We will retain personal data processed for these purposes and collected from Facebook and LinkedIn in relation to your visits to our social media pages differently depending on the content of the communication, cf. other retention periods that follow from above. Information collected by Facebook and LinkedIn will be retained as described in their respective Privacy Policy.

Further, personal data collected from LinkedIn Lead Forms for the purpose of our newsletter will be processed for as long as you are active and up to one year from our last communication with you.

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Job applicants

Purpose #7

Job applications:

We will process your personal data in relation to our recruitment. This covers both unsolicited applications, applications from recruitment agencies as well as applications which we receive based on a job advert.

Your personal data is processed for the purpose of ensuring visitation and selection of the right person for the job position. If you apply unsolicited, our processing of your personal data will first of all take place in order to determine whether we have a vacant position, in which case it is relevant to assess your qualifications and experience.

Categories of personal data

We process the following categories of personal data:

Ordinary personal data

Name, address, email address, telephone number

Age, civil status, birthday and birthplace

Exam results and educational information

Picture and presentation video

Certificate of employment/references

Other information provided by you, such as links to profiles on social medias, e.g., LinkedIn

Source of the personal data

We collect your personal data from the following source:

Directly from you through the application process

Recruitment agencies that we cooperate with

From former employees if you have provided your employee as a reference

Legal basis for the processing

We process your personal data on the following legal bases:

In order for Us to pursue our legitimate interests in recruiting and hiring the right applicant, we can process your personal data on the basis article 6.1.f.

In cases, where you consent to our continued storing of your application (as specified under "Data retention"), we will continue to process your personal data on the basis of article 6.1.a (Consent).

Recipients

We share your personal information with:

Suppliers and vendors that We work with to assist our company (meaning service providers, technical support, supply services, and financial institutions)

Recruitment agencies

Data retention

We will retain personal data processed for the purpose of recruitment for as long as necessary.

Unsolicited applications:

Unsolicited applications will be deleted when Advance has informed the applicant that there is currently no vacant position. If the applicant is offered to participate in a recruitment process, the applicant's personal data is stored as described below in relation to solicited applications.

Solicited applications:

Once the recruitment process has been completed and the job position is filled, Advance will delete all information relating to job applicants who was not hired.

The information will be deleted no later than six months after Advance has received the information unless Advance obtains the applicant's consent for the continued storage hereof.

In such case, the information will be deleted after three years at latest.

If you are employed in Advance, your personal data will be processed as described in our HR

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3. CONSEQUENSES OF THE PROCESSING

A majority of the personal data processed in accordance with this Privacy Policy happens solely for the purpose of customer managing and based on regular performance and management purposes. These processing activities will generally not have any negative consequences for you. However, a processing of personal information about you may have negative consequences in the sense that we will not be able to provide you with our services.

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4. TRANSFERS TO COUNTRIES OUTSIDE THE EU/EEA

In some cases, We will be transferring personal data to countries outside the EU/EEA.

We may transfer personal data to countries that have been deemed by the Commission of the European Union to have an adequate level of protection of personal data. If the country/countries has/have not been deemed by the Commission of the European Union to have an adequate level of protection of personal data, We will provide appropriate safeguards for the transfer through the use of "Model Contracts for the Transfer of Personal Data to Third Countries", as published by the Commission of the European Union, or any other contractual agreement approved by the competent authorities. You may obtain a copy of the contract/agreement by contacting Us at gdpr@advance.dk

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5. YOUR RIGHTS

You have the following rights:

You have the right to request access to, rectification or erasure of your personal data.

You also have the right to have the processing of your personal data restricted.

If processing of your personal information is based on your consent, you have the right to withdraw your consent at any time. Your withdrawal will not affect the lawfulness of the processing carried out before you withdrew your consent. You may withdraw your consent by contacting us af gdpr@advance.dk.

You have the right to receive your personal information in a structured, commonly used and machine-readable format (data portability).

You may always lodge a complaint with a data protection supervisory authority, e.g. The Danish Data Protection Agency.

Furthermore, you have the right to object to processing of your personal data as follows.

If processing of your personal data is based on article 6.1.f., see above regarding legal basis, you have the right to object, on grounds relating to your particular situation, at any time to the processing of your personal data.

Where your personal data are processed for direct marketing purposes, you have the right to object at any time to the processing of personal data about you for such marketing.

You can take steps to exercise your rights by e-mailing gdpr@advance.dk.

There may be conditions or limitations on these rights. It is therefore not certain for example you have the right of data portability in the specific case - this depends on the specific circumstances of the processing activity.

Last updated: 28/11/2022

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Cookie Policy

We don’t use a lot of cookies and we certainly don’t sell your data to advertisers. In fact we only use cookies for:

1) Google Analytics
2) LeadFeeder
3) LinkedIn Insights
4) Facebook Pixel
5) Setting a cookie when you dismiss the cookie alert, so we know not to show it to you again