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Privacy Policy

This Privacy Policy explains how Advance A/S ("We", "Us") processes your personal information.


 

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1. DATA CONTROLLER

The entity responsible for the processing of your personal information is:


Advance A/S


VAT: 25763858


Landemærket 29


1119 København K


Email: info@advance.dk


Phone: +45 33 93 99 20

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2. DESCRIPTION OF THE PROCESSING

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Customers

Purpose #1


Contacts:


We process your personal data in relation to delivering our services to our customers. In relation to this we process information about you, if you are employed by one of our customers or have another relation to these. We collect these personal data when you act on behalf of your employer/our customer for this, e.g. entering into contracts, delivering of services and general contact.


Additionally, we process your personal data for customer management, e.g. invoicing and customer communication. 


Pitch and presentations


Your personal data is also processed for the purpose of contacting you regarding new business. We process your personal data in relation to our pitches, proposals and presentations.



Categories of personal data 


We process the following categories of personal data:


Ordinary personal data



  • Name, address, email address, telephone number

  • Gender, birth date, title, CV, including photographs


 


Source of personal data 


We collect your personal data from the following source(s):



  • Directly from you

  • An employer;

  • Online sources, e.g. social media that are publicly available;


 


Legal basis for the processing


We process your personal data on the following legal bases:



  • Article 6.1.b (Necessary for the performance of the contract between you and Us)

  • Article 6.1.c (Necessary for Us to comply with a legal obligation. The legal obligation follows form the Danish Bookkeeping Act)

  • Article 6.1.f (Necessary for the pursuit of legitimate purposes of Us to communicate with you and to deliver our services to you)


 


Recipients


We share your personal information with:



  • Suppliers and vendors that We work with to assist our company (meaning service providers, technical support, supply services, and financial institutions);


 


Data retention


We will retain personal data processed for this purpose for as long as it is necessary for this purpose.


This will be up to 5 years from the end of the year where the contract with the customer is terminated or since the last communication with the company.


Information may be retained for a longer period, if there are specific reasons for this, especially if it is necessary to comply with a legal obligation or for the establishment, exercise or defence of legal claims.


 


Purpose #2


Customer surveys


We may process personal data about you when you agree to participate in customer surveys about the performance of Advance.


 


Categories of personal data 


We process the following categories of personal data:


Ordinary personal data



  • Name, address, email address, telephone number, title


 


Source of personal data 


We collect your personal data from the following source(s):



  • Directly from you

  • An employer;


 


Legal basis for the processing


We process your personal data on the following legal bases:



  • Article 6.1.f (Necessary for the pursuit of legitimate purposes of Us to evaluate of our working relationship)


 


Recipients


We share your personal information with:



  • Suppliers and vendors that We work with to assist our company (meaning service providers, technical support, supply services, and financial institutions);


 


Data retention


We will retain personal data processed for this purpose for as long as it is necessary for this purpose.


This will be up to 5 years from the end of the year where the contract with the customer is terminated or since the last communication with the company.


Information may be retained for a longer period, if there are specific reasons for this. 

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Projects

Purpose #3


Movie productions


Contracts


We process personal data when entering into contracts with actors and the crew for the production. We may also process personal data on landlords of locations for productions.


 


Recordings


We process personal data when we create videos, e.g. commercials or testimonial videos (interviews) for our customers. We edit the recordings into complete movies or printable material and store the raw material and complete movies. 


 


Categories of personal data


We process the following categories of personal data:


Ordinary personal data



  • Name, address, email address, telephone number, birth date, age, gender, nationality

  • Photographs and videos

  • Previous job history, resume/CV, account- and registration number

  • National identification and social security number.


 


Sensitive personal data



  • Data concerning health


 


Source of the personal data


We collect your personal data from the following source(s):



  • Directly from you

  • Casting agencies


 


Legal basis for the processing


We process your personal data on the following legal bases:



  • Article 6.1.b (Necessary for the performance of the contract between you and Us)

  • Article 6.1.c (Necessary for Us to comply with a legal obligation. The legal obligation follows form the Danish Bookkeeping Act)

  • Article 6.1.f (Necessary for the pursuit of legitimate purposes of Us for the purpose of finding the right person to the job and necessary for the establishment, exercise or defence of legal claims, i.e. the license obtained from model contracts)

  • Article 9.2.f (necessary for the establishment, exercise or defence of legal claims, i.e. the license obtained from model contracts)

  • Section 11 of the Danish Data Protection Act for information about national identification number.


 


Recipients


We share your personal information with:



  • Suppliers and vendors that We work with to assist our company (meaning service providers, technical support, supply services, and financial institutions);


 


Data retention


We will retain personal data processed for this purpose for as long as it is necessary for this purpose.


Contracts and recordings are stored for 30 years or as long as the movie exists.  


Information may be retained for a longer period, if there are specific reasons for this, especially if it is necessary to comply with a legal obligation or for the establishment, exercise or defence of legal claims.


 


Purpose #4


Recruitment for focus groups/interviews


We process personal data when we arrange focus groups/interviews for our clients. The personal data is collected in order to manage contact with participants in focus groups/interviews. 


 


Material from focus groups/interviews


Personal data collected from focus groups/interviews in order to be used for marketing material and to optimise campaigns, products etc. Information is collected e.g. through photograph and video. Video sequences are edited into complete videos or other types of presentation material. We retain both the raw material and final productions.


 


Categories of personal data


We process the following categories of personal data:


Ordinary personal data



  • Name, gender, age, birth date, material status

  • Address, email address, telephone number,

  • Previous job history, resume/CV,

  • Personal interests and/or product- and service preferences



Sensitive personal data



  • Data concerning health

  • Ethnicity


 


Source of the personal data


We collect your personal data from the following source(s):



  • Directly from you

  • Research companies


 


Legal basis for the processing


We process your personal data on the following legal bases:



  • Article 6.1.b (Necessary for the performance of the contract between you and Us)

  • Article 6.1.c (Necessary for Us to comply with a legal obligation. The legal obligation follows form the Danish Bookkeeping Act)

  • Article 6.1.f (Necessary for the pursuit of legitimate purposes of Us for the purpose of finding the right participants for the focus groups/interviews)

  • Article 9.2.f (necessary for the establishment, exercise or defence of legal claims, i.e. the license obtained from model contracts)


 


Recipients


We share your personal information with:



  • Suppliers and vendors that We work with to assist our company (meaning service providers, technical support, supply services, and financial institutions);


 


Data retention


We will retain personal data processed for this purpose for as long as it is necessary for this purpose.


Contracts and recordings are stored for 30 years or as long as the marketing material and/or the campaign, product, etc. exists. 


Information may be retained for a longer period, if there are specific reasons for this, especially if it is necessary to comply with a legal obligation or for the establishment, exercise or defence of legal claims.

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Marketing

Purpose #5


Marketing and optimisation of user experience on website:


Your personal data is processed for marketing-related purposes, including to send you relevant information in the form of newsletters.


Your personal data is collected by your use of our website. We use these details to compile statistics for the use of our website and to optimize the user experience on our website and for the services we offer. Find more information in our cookie-policy in the section below the Privacy Policy.


 


Categories of personal data


We process the following categories of personal data:


Ordinary personal data



  • Email address

  • IP-address

  • Browsing habits


 


Source of the personal data


We collect your personal data from the following source:



  • Directly from your

  • Though cookies


 


Legal basis for the processing


We process your personal data on the following legal bases:



  • Article 6.1.f (Necessary for the pursuit of legitimate purposes of delivering marketing material to you and optimising our website)


 


Recipients


We share your personal information with:



  • Suppliers and vendors that We work with to assist our company (meaning service providers, technical support, supply services, and financial institutions)


 


Data retention


We will retain personal data processed for marketing-related purposes for as long as you are active and up to one year from our last communication with you. 


Personal data about your use of our website is retained for 90 days. After this period the data is anonymised.


 


Purpose #6


Social media


Your personal data is collected through your visits at our social media pages, including communication with us in relation to this.


We especially use Facebook for social media marketing, and therefore we and Facebook jointly control the processing of personal data about you, when you visit our Facebook page.


You can read more about the agreement regarding joint controlling hereYour personal data is also processed as described in Facebook Privacy Policy here.



Furthermore, we use LinkedIn Lead Forms to share our content. The information we collect, when you sign up to receive our content via these forms, is used to register you as a receiver of our newsletter. When you sign up via these forms or when you visit our LinkedIn Page, we and LinkedIn will jointly control the processing of personal data about you. You can read more about the agreement regarding joint controlling here. 


 


Categories of personal data


We process the following categories of personal data (Facebook):


Ordinary personal data



  • Name and username

  • Gender, age, birth date

  • Personal information and other information that can be deduced from your Facebook profile.

  • Geographical limitation

  • Possibly address, email address, and telephone number

  • Any communication you may have with us through our Facebook profile, e.g. questions through to a direct messages from you to us on Facebook.


We process the following categories of personal data (LinkedIn):



  • Name and surname

  • Email address

  • Job title

  • Name of current company


 


Source of the personal data


We collect your personal data from the following source(s):



  • Directly from you

  • Online sources, e.g. social media


 


Legal basis for the processing


We process your personal data on the following legal bases:



  • Article 6.1.f (Necessary for the pursuit of legitimate purposes of Us to communicate with you and deliver marketing material)


 


Recipients


We share your personal information with:



  • Suppliers and vendors that We work with to assist our company (meaning service providers, technical support, supply services, and financial institutions);


 


Data retention


We will retain personal data processed for these purposes and collected from Facebook and LinkedIn in relation to your visits to our social media pages differently depending on the content of the communication, cf. other retention periods that follow from above. Information collected by Facebook and LinkedIn will be retained as described in their respective Privacy Policy.


Further, personal data collected from LinkedIn Lead Forms for the purpose of our newsletter will be processed for as long as you are active and up to one year from our last communication with you.

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3. CONSEQUENSES OF THE PROCESSING

A majority of the personal data processed in accordance with this Privacy Policy happens solely for the purpose of customer managing and based on regular performance and management purposes. These processing activities will generally not have any negative consequences for you. However a processing of personal information about you may have negative consequences in the sense that we will not be able to provide you with our services. 

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4. TRANSFERS TO COUNTRIES OUTSIDE THE EU/EEA

In some cases, We will be transferring personal data to countries outside the EU/EEA.


We may transfer personal data to countries that have been deemed by the Commission of the European Union to have an adequate level of protection of personal data. If the country/countries has/have not been deemed by the Commission of the European Union to have an adequate level of protection of personal data, We will provide appropriate safeguards for the transfer through the use of "Model Contracts for the Transfer of Personal Data to Third Countries", as published by the Commission of the European Union, or any other contractual agreement approved by the competent authorities. You may obtain a copy of the contract/agreement by contacting Us at info@advance.dk


We may also transfer personal data to companies who haves certified with the EU-US Privacy Shield.

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5. YOUR RIGHTS

You have the following rights:



  • You have the right to request access to, rectification or erasure of your personal data.

  • You also have the right to have the processing of your personal data restricted.

  • If processing of your personal information is based on your consent, you have the right to withdraw your consent at any time. Your withdrawal will not affect the lawfulness of the processing carried out before you withdrew your consent. You may withdraw your consent by contacting us af msh@advance.dk.

  • You have the right to receive your personal information in a structured, commonly used and machine-readable format (data portability).

  • You may always lodge a complaint with a data protection supervisory authority, e.g. The Danish Data Protection Agency.


Furthermore, you have the right to object to processing of your personal data as follows.



  • If processing of your personal data is based on article 6.1.e. or article 6.1.f., see above regarding legal basis, you have the right to object, on grounds relating to your particular situation, at any time to the processing of your personal data.

  • Where your personal data are processed for direct marketing purposes, you have the right to object at any time to the processing of personal data about you for such marketing.


You can take steps to exercise your rights by e-mailing info@advance.dk.


There may be conditions or limitations on these rights. It is therefore not certain for example you have the right of data portability in the specific case - this depends on the specific circumstances of the processing activity.


 


Last updated: 20/06/2019

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Cookie Policy

We don’t use a lot of cookies and we certainly don’t sell your data to advertisers. In fact we only use cookies for:

1) Google Analytics

2) Setting a cookie when you dismiss the cookie alert, so we know not to show it to you again